P&V Enterprises Successfully Produces “Hybrid” Meeting
to 600+ Viewers Worldwide
All-day event is broadcast
live to participants in 80 countries,
and 50 in-house attendees
and 50 in-house attendees
New
York, NY – November 6, 2015 — When Manhattan-based P&V Enterprises, an event
planning, production and management firm, was asked by a global NGO to produce
an all-day “hybrid” meeting, with live interaction from an online international
audience from 80 countries worldwide, they jumped at the opportunity.
“We had handled several meetings and
webcasts for this client in the past,” said P&V President and Partner Pat Ahaesy,
“but never anything on this scale. It took over two months of planning and we
drew up a lot of contingency plans, just in case.”
The event was held from 8:00 am –
3:00 pm at the Scandinavia House in New York City to an in-house audience of
about 50 attendees, and simultaneously broadcast around the globe to online
participants as far-flung as Kenya, Sri Lanka, Bangladesh, and Mongolia.
While some juggling was necessary to
accommodate the multiple time zones of attendees and presenters, the major logistic
challenge was great disparities in bandwidth size and reliability per
geographic region, which could dramatically affect the broadcast.
As a troubleshooting precaution, P&V
pre-recorded the presentations of all
remote speakers, through Webex, to ensure accessibility and broadcast quality.
These pre-recorded presentations were incorporated into the Wirecast streaming software
and run on the 1Beyond StreamMachine multi-camera “TV studio in a box” video
system. This solution enabled P&V to simultaneously deal with the speakers
as they came online, as well as service the live audience and global webcast participants.
Everyone could see the event as it was actually taking place.
more…
“It was my job to watch the virtual
presentations in case there were any glitches, so we could take action immediately
to remedy the situation,” said Ahaesy. “Fortunately, everything ran smoothly,
so my job was made easy.”
“What amazing teamwork from P&V Enterprises,” said M. Carmelita
Francois, Project Manager. “We had more than 50 attendees in-house and 600 online
participants from 80 countries, representing government partners, local
academia, researchers, and international organizations. To this day, I am still
getting email from participants about how great the event was. P&V’s team
did a super job.”
To learn more, contact Pat Ahaesy, P&V Enterprises,
at (212) 534-3052 or pahaesy@pnventerprises.com.
About
P& V Enterprises
Founded in 1994, P&V Enterprises creatively
leverage technology for seamless and successful client events. They provide a
full spectrum of event planning, production, webcasting, webinars, online event
registration and management services for a wide range of corporations,
associations, not-for-profits and educational institutions. President Pat
Ahaesy, CMP, CSEP and Executive Producer Vincent Ahaesy have a combined 55+
years experience in event production and lead a team of talented professionals
and strategic partners who share their passion for creating memorable events
that are visually stunning, seamlessly-executed, within budget, and as
stress-free for their clients as possible. The company also provides additional
event management assistance through its two subsidiaries: PNV Registration for online and on-site event registration and PNVWebcasts which provides live and
on-demand webcasting solutions, from simple one camera to multiple camera solutions.
P&V Enterprises is a Certified
Woman-Owned Business. For more information, visit www.pnventerprises.com
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